n8n
GuestFlow Autopilot
N8N Production Orchestrator Active • CRM Ingestion Engine

Hospitality CRM AI Proposal & Email Autopilot

Triggers automatically when a new customer enters HubSpot, Pipedrive, Salesforce, or Guestline. Retrieves guest history, locks approved seasonal rate cards deterministically, generates compelling executive proposals via dual-provider AI, and dispatches via official company SMTP within 45 seconds.

Official Email Route: Active
Avg Response Latency
42s-99.2% vs manual (14h)
Trigger to official email delivery
Rate Math Precision
100%Zero AI drift
Locked to venue inventory rate card
Pipeline Reliability
99.8%Dual LLM Failover
GPT-4o-mini + Gemini 2.0 Flash
Lead-to-Tour Close
68.4%+31% lift
Immediate personalized quoting

1. CRM Lead Ingestion Simulator

Select an authentic inbound guest lead or tweak properties to test real-time N8N ingestion.

Lead ID: lead_crm_84920
Guests
Nights
Suites
Venue: Lake Louise Alpine Reserve, AB
Triggers 8-node N8N pipeline: Webhook Ingest → 100% Rate Lock → Dual AI Generation → SMTP Delivery
Active N8N Workflow Graph: wf_hospitality_crm_autopilotActive v1.94
01
idle

CRM Webhook Trigger

webhook

Output: main
02
idle

Normalize Guest Profile

set

Output: main
03
idle

CRM Context & History

httpRequest

Output: main
04
idle

Hospitality Rate Engine

code

Output: main
05
idle

AI Proposal & Email Generator

openAi

Output: main
06
idle

Policy & Approval Gate

if

Branch: >$10k
07
idle

Official Domain SMTP Dispatch

emailSend

Output: main
08
idle

CRM Timeline & Stage Sync

hubspot

Output: main
Selected Node: CRM Webhook Trigger(n8n-nodes-base.webhook)

Listens for new customer/lead events from HubSpot, Pipedrive, Salesforce, or Guestline with HMAC SHA256 verification.

POST /webhook/crm-lead • HMAC Auth: Active
High-Ticket Lead (Grand Total: $80,644 CAD > $10,000 threshold) held for 1-Click Director Review
From:Claire St-Laurent <reservations@mountain-reserve-estates.ca>
DKIM: PASS • SPF: PASS • DMARC: PASS
To:Marcus Vance <m.vance@vancetech-ventures.ca>
Subject:Exclusive Hospitality Proposal: Vance Tech Ventures (Toronto, ON) at The Reserve Alpine Estate
Brevo ESP Preview • 600px Max-Width
100% Client Responsive
Est. 1928 • Private Estates & Reserves
The Reserve Alpine Resort
Banff • Lake Louise • Whistler | Private Concierge Directorate
Proposal Hold: Quote #Q-84920-EXE
100% SPF/DKIM Verified

Dear Marcus Vance,

Thank you for contacting The Reserve Alpine Estate. It is our distinct pleasure to present this tailored hosting specification for Vance Tech Ventures (Toronto, ON) from 2026-10-15 through 2026-10-18.

We have placed an exclusive priority hold on 16 Executive Grand Mountain Suite suites to accommodate your party of 24 guests in complete comfort and mountain-view privacy. Our culinary director has curated a bespoke Michelin-Inspired 4-Course Plated Banquet program, featuring sommelier cellar pairings and customized seasonal menus prepared specifically for your party.

Regarding your requested accommodations, our executive concierge desk has pre-coordinated every logistical detail: Private board room with secure 4K hybrid AV; Cellar wine pairing for closing dinner; Dedicated concierge and airport Tesla transfer. Your group will be escorted by dedicated arrival valets and provided with a designated estate liaison available around the clock throughout your 3-night stay.

Your comprehensive hosting investment is locked at $80,644 CAD, which fully includes all private suites, bespoke dining curation, our 18% master service gratuity, and 13% HST. To guarantee these preferred dates and secure the estate wing, a 30% advance deposit of $24,193 CAD is required upon confirmation.

To review the master specifications, request tailored culinary adjustments, or schedule a 15-minute executive walkthrough call with our concierge desk at your convenience, please reserve a time directly: https://reservations.mountain-reserve-estates.ca/concierge/walkthrough

We look forward to welcoming you and your distinguished guests to an exceptional alpine retreat.

Curated Estate Specifications & Locked Rates
Estate Venue:Lake Louise Alpine Reserve, AB
Reserved Dates:2026-10-15 to 2026-10-18 (3 Nights)
Distinguished Party:24 Guests
Suite Allocation:16x Executive Suite
Culinary Program:Michelin Plated
Total Quoted Investment:$80,644 CAD
Advance Deposit to Hold:$24,193 CAD (30%)
✦ Pre-Coordinated Special Requests & Logistics
  • Private board room with secure 4K hybrid AV
  • Cellar wine pairing for closing dinner
  • Dedicated concierge and airport Tesla transfer

Direct executive calendar • Guaranteed reservation hold

Warmest regards,

Claire St-Laurent
Executive Director of Luxury Sales & Guest Experience
The Reserve Alpine Resort & Conference Estates • Lake Louise & Banff, AB
Direct Desk: +1 (403) 555-0199 • reservations@mountain-reserve-estates.ca
© 2026 The Reserve Alpine Resort & Estates • Dispatched via N8N Autopilot
Brevo & GetResponse Ready: Inlined CSS, table layout, 600px width constraint, and tested across Apple Mail, Gmail, and Microsoft Outlook.